4human Travel
Travel expenses made easy!
Travel expense system that simplifies expenses and travel expenses
Processing a travel expense report manually costs an average of NOK. 213,- while doing it digitally only costs kr. 55,-. By switching to a digital travel expense report system, the processing time will be considerably shorter and the possibility of incorrect registration reduced. You will get:
- Digitalized travel accounting with everything in one place - per diem, expenses and mileage
- Full overview of travel expenses for manager and employee
- Available from mobile and PC
- Integration with credit cards and most of the market's financial and payroll systems
- Automatic calculation and checking in relation to rates and content requirements
- Map and calendar functionality for cars at work
- Templates for driving routes
- Updated rates, rules and exchange rates at all times
- Automatic transfer directly to the payroll system
- Approval flow at department, company and group level
- OCR interpretation of expenses
Travel registration and expenses in practice
- Enter your name and address
- Select the date and time of your trip
- Add purpose and itinerary
- Add additional information, e.g. hotel, meals and accommodation
- Register amount
- Add expenses, receipts and mileage
Requirements for travel expenses
There are strict requirements for the content of a travel expense report. If the information is incomplete, the recipient risks having to pay taxes on the payments. 4human HRM Travel makes it easy for employees on the go to register travel expenses, expenses and driving either from a mobile phone or PC.
A travel expense report must contain:
- Employee's name, address and signature (possibly by electronic signature)
- Date and time of departure and return
- Purpose of the trip
- Which event the employee has participated in
When claiming a per diem allowance for overnight stays, the travel invoice must also contain the following:
- Name and address of the accommodation. This does not apply when the employee arranges their own accommodation and receives a night supplement - for example, in the case of private accommodation. In the case of multiple accommodations, also the date of the accommodations
- Type of accommodation by hotel, guest house or private accommodation
In the event of a claim for a car allowance, the travel invoice must also include:
- Itinerary with indication of origin and destination, local driving at the assignment site and any reason for detours
- Total distance driven, e.g. calculated on the basis of the vehicle's odometer at the beginning and end of each business trip, GPS-based electronic logbook or web-based map program
- Names of passengers for whom a passenger surcharge is required
In the case of reimbursements, the travel invoice must also include:
- Receipts for all costs (such as flights, taxis and accommodation)
Some small expenses such as tolls, parking fees, etc. can be applied without requiring a receipt.
Integrations
With smart integrations with credit cards, financial and payroll systems, managing travel expenses becomes seamless and efficient. 4human Travel has the following flexible integrations:
Payroll systems:
- Visma.net Payroll (Visma Payroll, H&L)
- Visma Pay
- PowerOffice Go
- Unimicro salary
- SD Worx salary
- Unit4 payroll
Other:
- Finance/Accounting – Flexible interface for adaptations to various finance and accounting systems
- Credit card - Receipt of credit card transactions from e.g. Eurocard integrated with the expense module in 4humanTravel
- Currency – Update of daily exchange rates from DNB
- Employee data – Custom integration for handling employee data from payroll systems or the HR system, 4human HRM
Want to know more?
With 4human Travel you get a user-friendly expense report system that simplifies the handling of expenses and expense reports, while ensuring full overview for both employees and managers. Contact us to find out how 4human Travel can make travel management even easier!