Pre- and Onboarding
Make onboarding easy with 4human
Do you recognize that the quality of the onboarding process varies? Is the company's onboarding template not adapted to different positions? Do you have high turnover immediately after signing the contract? Do you have no control over the status of the onboarding process?
We at 4human are ranked top 10 in Europe for onboarding!
Why use 4human's onboarding application?
4human's onboarding module provides the basis for a digitized and efficient method for receiving new employees. You can easily create and standardize templates based on the type of position and role the new employee will have in the company. In addition, the module ensures that the new employee, managers and key personnel are involved in the activities required by the onboarding template. All responsible participants in the onboarding process are assigned tasks based on the template's content and deadlines. In this way, our onboarding module provides the basis for a good and efficient reception of the new employee.
Key features of 4humans onboarding
- Include new employees right from the start of the contract
- Ensure that important tasks get done
- Templates adapted to different roles and job groups
- The template is defined with an activity list
- Activity list contains tasks for the employee to complete
- The activity list contains tasks that managers and key people should carry out for and with the employee
- E-learning as part of onboarding
- All follow the same standardized templates
- Management and HR have a good overview of what has and has not been done
What is onboarding?
Onboarding of new employees is important. An onboarding process is a series of activities a new employee goes through to get to know the company and become productive in their new workplace. An onboarding process should also include a series of tasks for other people in the company to perform in order for a new employee to take up their role in the company.
For us at 4human, onboarding is more than the period after the first working day. When we talk about onboarding, we include the entire period from the employment contract is signed to the employee's first ordinary working day and throughout the probationary period. Many people only talk about the period from the first working day.
We believe that companies can create a greater sense of belonging among new employees if they are included in the organizational culture and structure as early as possible. This cultivates the new employee's motivation, which the company can reap the benefits of later. For many, it's no longer enough to be given a PC, a key and flowers on the desk the first day they arrive. Onboarding should be fun, both for the new employee and the company. 4human HRM's onboarding application helps customers achieve this in all their new hires.
A good onboarding process where the employee feels included early on reduces turnover. Employee turnover is a major cost for businesses around the world.
Preboarding and onboarding of new employees - how to proceed?
After contract negotiations, digital employment contracts can be generated in 4human's HR system. Once the employment contract is signed by both parties, an onboarding program can be assigned to the new employee. Typically, it can take one to three months before a new employee has their first day at work. We define this period as the preboarding phase. Once the contract is signed, you can give the new employee access to the system. They can take courses and quizzes, see who works in the various departments, as well as read the staff handbook/HSE manual and any other procedures the company has. In this way, companies can make new employees productive more quickly. Managers also have the opportunity to focus more on the social aspect of onboarding.
In the onboarding process, there are often several steps a new employee must go through when and after their first day at work. This may include training with key personnel in other departments, registration of competencies, and a probationary interview with the immediate manager. The quality of an onboarding process can vary depending on a number of factors. Who the immediate manager is, and what focus and effort the company has put into onboarding will greatly affect the process. Pre- and onboarding set up in 4human HRM helps companies to optimize and quality assure these processes.
Onboarding in practice
Onboarding in practice can be difficult and time-consuming if you haven't done a thorough needs assessment beforehand. It's important to define the new employee's tasks, what the organization needs, what training is required and how long all this will take. If you get it wrong early on, you risk giving the new employee the wrong idea of what the job entails, as well as providing too little or the wrong training. This increases the likelihood that the new employee will leave the company after a short time.
The companies that really take this to the next level are creating more videos and other reusable materials that really create a WOW effect for the new employee. 4human HRM lays the foundation for your business to create high-quality onboarding processes from both the business and the new hire's perspective.
Onboarding checklist
The system allows for a digital checklist for onboarding new employees. In this way, you always have control over which tasks have been assigned to different people in the company, and whether these have been completed within defined deadlines.
Has digital onboarding become the new normal?
Digital onboarding ensures that employees become familiar with routines, tasks, the company and the corporate culture before their first day of work. Digital onboarding is very topical given the growing trend for working from home.
Surveys show that younger employees almost take it for granted that companies have good digital support systems for employee onboarding and many choose digitally modern companies over traditional and "old-fashioned" ones.
Get an overview of tasks with our onboarding handbook
The system provides a digital onboarding recipe for everyone with personnel responsibility, available on tablet, PC and mobile phone. The onboarding manual serves as a template for new hires and can easily be adapted to your company.
Good and simplified offboarding
All employment relationships come to an end. Like onboarding, offboarding is a process that employees and managers must go through during the notice period. There are tasks to be completed such as handing in equipment and keys/access cards, and terminating access to the company's IT systems. The manager should also conduct an exit interview. It is particularly important that employee data is deleted in accordance with GDPR guidelines. Offboarding in 4human HRM ensures that the process runs smoothly and easily for both management and the employee.
Benefits of a good onboarding
- Digitizing and streamlining
- Good and meaningful training
- Make learning fun
- Creates engagement with the new employee
- Good and detailed overview of the onboarding process
- New employees become productive faster
- Focusing more on social on the first day of work
- Reduces the risk of turnover
- The business is perceived as professional and modern
- Existing employees "know" the new employee before the first day of work