Employment contract for companies | Standard employment agreement

Easily generate employment contracts

With the contract module in 4human HRM employment contracts are generated for your employees. The contract will retrieve employee data from the personnel register and fill in fields as desired, completely automatically. This can be done as the last step in the registration of new employees, or as a separate activity with the establishment of an employment contract under the employee's document folder. The contracts can be signed with BankID.

Why use 4human's employment contract?

Standardized templates
Generated automatically based on selected template
Possibility of digital signing
Added to the employee card in the personnel register

Key features of the 4human employment contract

Create multiple templates and customize as needed. The contracts can be generated by Managers, HR or other roles according to defined needs.

Digital employment contract
Generated automatically, with correct information
Stored directly in the employee's document folder.
Can be signed with BankID
Create multiple templates
Customize as needed
Choose which roles can generate contracts in your business

Digital signing

When a business onboards an employee into 4human HRM As a final step, you will be able to generate a digital employment contract. This contract will be sent together with the invitation to create a user in 4human HRM The contract is sent safely and securely in a signing solution, and not by email. 4humans employment contracts can also be signed physically if desired.

IN 4human HRM For example, businesses can choose to sign with BankID as an add-on. The integration then ensures that the signed version of the employment contract is automatically added to the personnel folder.

For companies that already have signing solutions, it is possible to export the employment contract in PDF format and send via existing solutions. The signed version of the contract can be uploaded manually to the personnel folder.

What is an employment contract?

An employment contract is a written agreement between an employer and employee. The agreement must cover rights and obligations in the employment relationship. The employer is responsible for drawing up the agreement. A well-drafted employment contract can prevent future conflicts.

What is a standard employment contract?

A standard employment contract is an agreement that includes the minimum requirements for an employment contract.

Is everyone entitled to a standard employment contract?

All employees must have an employment contract that covers the minimum requirements. See also the section "What should an employment contract contain?"

When should the employment contract be entered into?

When an employment contract should be entered into depends on the duration of the employment relationship. In the case of hiring out labor or employment with a duration of less than one month, a written employment contract must be entered into directly. If the duration of the employment is more than three months, the employment contract must be ready as soon as possible, no later than one month after the start of the employment.

What should an employment contract contain?

The contract shall as a minimum provide information on:

The identity of the parties
The workplace
Description of the work or the employee's title, position or work category
Time of commencement of employment
Expected duration of the employment (for temporary employment and the basis for this)
Any probationary period provisions
Employee's right to holiday, holiday pay and the rules for determining the time of holiday
Deadlines for termination (both parties)
Current/agreed salary at the start of the employment relationship, supplements and other benefits not included in salary (pension payments, board or night allowances)
Payment method and date of salary payment
Length and location of the agreed working hours per day and week
Breaks (duration)
Agreement on special working hours or the rules on reduced working hours, flexible working hours, etc.
Information about collective agreements. If the collective bargaining agreement is entered into by parties outside the company, information must be provided on who the parties are
If the work is to be carried out on irregular days or at irregular times, or at different periods during the year, this information must be provided

Furthermore, an employment contract should contain information about confidentiality, rights to intellectual property and dispute resolution.

Employment contract template

The content of the employment contract may vary from business to business. Regardless of this, an employment contract must contain information about matters of material importance. Below is an example of data that is retrieved from 4human HRM their personnel register and entered into an employment contract.

What is an invalid employment contract?

The employment contract is invalid if the parties agree something that is contrary to mandatory law. Invalid contract terms will be replaced by the rules of law.

What rules apply to temporary employment?

The main rule is that the employee must be employed on a permanent basis. In other words, the contract is valid until it is terminated by one of the parties. However, the Working Environment Act allows for the possibility of being employed for a specific period of time in some cases. This is called temporary employment.

This can be agreed in cases where there is a need for the employment to be temporary. In addition, you can be hired temporarily on a general basis, without further justification as to why the employment is temporary. That being said, there are limitations on such appointments, both time and number. Examples of temporary appointments are:

Seasonal work
Extra help
Project work
Temporary positions

What rules apply to probation and termination?

In the Working Environment Act's system, a probationary period is a period characterized by a lower threshold for termination, and a shorter notice period of 14 days by law, unless otherwise agreed in writing in the contract. A probationary period can be agreed for a period of up to 6 months. This limit is independent of the percentage of employment. It is important to point out that you still have job protection during the probationary period. Any dismissal during the probationary period must be justified by the employee's adaptation to the work, professional skill and reliability. Training and follow-up are important elements in a probationary period. A good onboarding will often meet these needs.

Both parties can terminate the employment relationship, but with different requirements.

An employee can be dismissed if there are objective reasons for the dismissal. It must be objectively justified by the business, the employee or the employer's circumstances. As an employer, you have a duty to consult with the employee and any employee representatives before making a decision on dismissal. The duty applies unless the employee does not want this. The notice period depends on how long the employee has been employed and the employee's age, but a three-month notice period is often practiced. In the event of termination by the employee, the notice period is never more than three months. In companies that are bound by a collective agreement, a shorter period of notice can only be agreed between the employer and the union representative.

Define who can approve employment contracts

The board of directors can enter into agreements on behalf of the company, and this right cannot be taken away from the board. It is common practice for the board to delegate the right to sign to individual board members, the CEO or named employees.

Employment contracts