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Employee portal

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What is the 4human employee portal?

4human's employee portal is a customized, digital portal and storage space where your employees can access important information. In addition, employees can apply for vacation, enter any absence, and register other employee data. The portal helps your employees become more self-reliant, allowing you as a manager to focus less on administrative tasks and more on strategic tasks.

4Human -hrm-mobile-app

Important features with the employee portal 4human

  • Performing tasks
  • Read digital manuals
  • Check your holiday balance
  • Submitting applications for vacation and leave
  • Registering self-certification and sick child
  • Take courses and quizzes
  • Maintain your personal information (payroll account, next of kin, etc.)
  • View and download updated CV
  • Cloud-based system accessible from any device

Employee portal in practice

Employees can log in to the employee portal from a PC, mobile phone (both Android and iOS) or tablet and register self-certification and absence from the sofa or bedside. Managers can quickly and easily approve applications and check the status of various processes, even when they are on the move.

Benefits of the employee portal

The employee portal contributes to increased independence and less paperwork for managers. Employees can provide input to the HR system instead of HR and/or managers having to register all the information.

Time registration can also be done from the employee portal, and all storage is cloud-based. The employee portal is available to all businesses with an instance in 4human HRM.

Access management

An HRM system must take care of all employees in a company. This means that different roles and access to the solution must be managed. Employees should be able to register their own defined data, managers should follow up and approve activities, system owners should have access to setup options, etc. Our HR system has a separate module for managing roles and access that provides flexible options for access management. An essential part of setting up an HRM system is defining what access the various positions, roles and employees should have in the system. This helps to ensure that the various user groups have access to the necessary information, while the information is not available to everyone. This means that the system complies with GDPR and the General Data Protection Regulation. The basis for access management is what defined roles the employee has and whether the employee has a position with personnel responsibility where the role of manager is defined in the organizational structure.

Role management

Roles control access to the different organizational structures in the layout. A role can be explained as follows:

  • An employee in a company can have one or more positions (multiple positions)
  • A position will always have an associated role
  • A role is linked to an access group that defines what the role can see of information and perform of action

We therefore recommend that you download our free guide and carefully consider a system based on your and your company's needs.