Sick leave follow-up
Take control of your sick leave – smartly and seamlessly with 4human HRM
Managing sick leave can be challenging for HR, managers and employees alike. With 4human HRM , you get an intelligent HR system that gives you full control over the sick leave process – from the first day of absence until the employee returns to work.
Our solution for digital sick leave monitoring makes it easy to:
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Automate follow-up of employees on sick leave
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Create and follow follow-up plans in line with NAV's requirements
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Document measures and agreements in one place
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Increase collaboration between manager, HR and employee
Since 2007 , 4human helped Norwegian businesses digitize HR processes and reduce sick leave through smart tools and intuitive functionality.
To ensure a seamless and efficient workflow , 4human HRM easily integrates with:
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Payroll systems – for correct and automated payroll management
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Absence systems – to synchronize all absence data
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Time registration – for updated working hours and absences
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Planning systems – for better staffing management
Download our guide on 7 things that slow down your business when you don't follow up on sick leave, and understand how to deal with the challenges that come with it. Feel free to also listen to the podcast that provides insight into how our customer, Pipelife focuses on reducing long-term sick leave.
Guide: 7 things to streamline your business with sick leave management
Why use 4human's sickness absence follow-up?
- 2007: 4human HRM In 2007, delivered to Gilde and Prior (Nortura) Norway's first sick leave follow-up module, tightly integrated with the payroll and time/absence system
- 2011: 4human HRM was first released in 2011 when you had to submit the 9-week report directly to NAV
- 2014: 4human HRM was first to send follow-up plans electronically and directly to the GP
- 2018: 4human HRM was the first to receive digital sick notes directly into the HR system
Sickness absence follow-up in 4human HRM provides managers and HR with very good support in following up on employees who are on sick leave:
- With visual absence calendars
- Pattern-based notification processes
- Intuitive support processes
- Good help guides and texts
This makes the job of managers and HR much easier. At the same time, the tool ensures that employees are followed up in a good and correct way.
Today, over 300,000 employees in businesses are followed up by the sick leave module in 4human HRM , and the vast majority of our customers have seen a reduction in sick leave by 1% point or more after implementing the solution within the first year of operation. We have customers with 80 employees who have reduced short-term absence by 5% points and saved more than 2 million within the first 6 months, to companies with 7,000 employees who have saved several tens of millions. The ROI figures are based on the customers' own calculations.
This is a test for Sweden.
Why use 4human's sickness absence follow-up?
- 2007: 4human HRM In 2007, delivered to Gilde and Prior (Nortura) Norway's first sick leave follow-up module, tightly integrated with the payroll and time/absence system
- 2011: 4human HRM was first released in 2011 when you had to submit the 9-week report directly to NAV
- 2014: 4human HRM was the first to send follow-up plans directly to NAV
- 2014: 4human HRM was first to send follow-up plans electronically and directly to the GP via Altinn
- 2018: 4human HRM was the first to receive digital sick notes directly into the HR system
Combine with the service 4human Health which is The health phone in collaboration with Volvat. Read more here .
Sickness absence follow-up in 4human HRM provides managers and HR with very good support in following up on employees who are on sick leave:
- With visual absence calendars
- Pattern-based notification processes
- Intuitive support processes
- Good help guides and texts
This makes the job of managers and HR much easier. At the same time, the tool ensures that employees are followed up in a good and correct way.
Today, over 300,000 employees in Norwegian businesses are followed up by the sick leave module in 4human HRM , and the vast majority of our customers have seen a reduction in sick leave by 1% point or more after implementing the solution within the first year of operation. We have customers with 80 employees who have reduced short-term absence by 5% points and saved more than 2 million within the first 6 months, to companies with 7,000 employees who have saved several tens of millions. The ROI figures are based on the customers' own calculations.
This is a test for Sweden.
Why use 4human's sickness absence follow-up?
- 2007: 4human HRM In 2007, delivered to Gilde and Prior (Nortura) Norway's first sick leave follow-up module, tightly integrated with the payroll and time/absence system
- 2011: 4human HRM was first released in 2011 when you had to submit the 9-week report directly to NAV
- 2014: 4human HRM was the first to send follow-up plans directly to NAV
- 2014: 4human HRM was first to send follow-up plans electronically and directly to the GP via Altinn
- 2018: 4human HRM was the first to receive digital sick notes directly into the HR system
Combine with the service 4human Health which is The health phone in collaboration with Volvat. Read more here .
Sickness absence follow-up in 4human HRM provides managers and HR with very good support in following up on employees who are on sick leave:
- With visual absence calendars
- Pattern-based notification processes
- Intuitive support processes
- Good help guides and texts
This makes the job of managers and HR much easier. At the same time, the tool ensures that employees are followed up in a good and correct way.
Today, over 300,000 employees in Norwegian businesses are followed up by the sick leave module in 4human HRM , and the vast majority of our customers have seen a reduction in sick leave by 1% point or more after implementing the solution within the first year of operation. We have customers with 80 employees who have reduced short-term absence by 5% points and saved more than 2 million within the first 6 months, to companies with 7,000 employees who have saved several tens of millions. The ROI figures are based on the customers' own calculations.
This is a test for Sweden.
Key features of 4human's sickness absence follow-up and follow-up of the sick employee in practice
Important features of 4human's sick leave follow-up are that the system is integrated with the customer's existing systems such as payroll and time & schedule systems. 4human HRM gives managers a good overview of which employees should be followed up based on the absence input, which is either integrated with the time/payroll system or registered directly in 4human HRM .
Managers have an overview of absence patterns in a visual absence calendar. The system notifies the manager what to do, based on standard follow-up rules that have been set or custom rules on how the company should follow up the employee.
- The manager will get good notifications and guidance texts on "what do I do now?"
- Invitation to sickness absence follow-up calls directly from the system to the employee's email calendar
- The follow-up meeting is documented and logged in the solution
- The follow-up meeting is sent to the GP and directly from the system via Altinn and to the Electronic Patient Record (EPR) system.
- Follow-up meetings are documented and logged, and sent directly to NAV and EPJ
- The system follows up all "stop" points that are important in the sick leave follow-up process
- The system notifies of the activity obligation the employee has at the 8 week point
- The system follows up until the sick leave follow-up is completed or resolved
- Employees can confirm/sign the content of the follow-up plans digitally
- Very good reports and statistics in the solution
What is sickness absence follow-up?
It's easy to fall ill, and this of course also applies to your employees. The employer has the main responsibility for making adjustments and following up on the employee, and must facilitate the employee's rapid return to work. That's why it's important that the employer maintains close contact and dialog with the employee on sick leave.
The benefits of sick leave monitoring in 4human HRM
With 4human HRM You get full control over the entire sick leave process – digitally and seamlessly:
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All sick leave notifications are received directly from NAV/Altinn and automatically stored in the system.
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Follow-up plans are prepared and followed up in the solution, so that both managers and HR have komplett overview of all dialogue.
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History and documentation are collected in one place, and follow-up plans can be sent digitally to both the GP and NAV.
The result? Less manual work, better compliance with legal requirements, and safer follow-up for both employees and managers.
How should the employee be followed up?
It's important that you inform your employees about the process and what they should know if they fall ill. It's important that you make as many arrangements as possible for your employees, should any of them fall ill.
Conduct a conversation with each of your employees and map out the points in advance. Is the employee able to work 50%? Are alternative work assignments possible? Is it possible to reduce working hours? Can the employee use a home office?
Once these points have been reviewed, it will be easier to decide what to do should one of your employees fall ill. Reservations are of course made for each individual employee's situation.
The sick leave module provides:
- Documentation of frequent absences for further dialog with doctor / NAV for assessment of chronic disease
- Forms the basis for routines for sick leave and opportunities for adaptation
- How should the employee be followed up?
- Residual working capacity - reduced working hours
- Identify alternative work tasks
- Use a home office
- Provides opportunities for documentation and notifications and through this forms the basis for close and good follow-up
Sickness absence follow-up is integrated with Altinn, NAV and doctors
4human HRM is integrated with Altinn, NAV and GP. 4human HRM uses the Business Certificate from Buypass for receiving and submitting digital sick notes to/from the GP/NAV.
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