HMS

Prevent unwanted situations in the workplace with good HSE work

HSE - Health, Safety and Environment - is about securing and improving the environment in the workplace. One of the key points is to prevent undesirable situations in the workplace and ensure the physical and mental well-being of your employees. As an employer, you are responsible for facilitating a good HSE framework and actively focusing on positive and health-promoting factors in the working environment.

HSE applies to everything within occupational health such as physical andpsychosocial working environment, risks of injuries/accidents and wear and tear, illness, as well as external environmental conditions and safety of employees in the workplace.

What do you get with 4human's HSE system?

With 4human you get different solution modules in an integrated total solution:

Follow-up of damage
Deviations and incidents
Risk assessment
Form and checklist

In addition, the company has its own HSE handbook, which is a reference work in relation to Norwegian laws and with descriptions of the company's HSE procedures in relation to these.

With our solutions for follow-up, you get key data clearly presented with graphs. You also get an overview of the types of injuries that have been reported in the last period, as well as options for deviation follow-up of incidents and various checklists.

Our solutions include a checklist for safety rounds and an annual cycle of tasks and activities.

Why HSE?

Unfortunate situations or accidents in the workplace can unfortunately occur. It may be a serious workplace accident, or a milder form of accident. Potential hazards and near-accidents occur more frequently than accidents, and it is a goal to uncover causes earlier and thus prevent accidents before they happen. Systematic HSE (Health, Safety and Environment) work handles the company's requirements for safety routines, risk assessments, injuries and deviations. In addition, HSE work will promote:

Better working environment
Lower sick leave
Reduced risk
Reduced adverse events

In our solutions, you can carry out a good and close follow-up of personal injuries, near misses and other HSE incidents.

HSE and systematic risk

Systematic HSE (Health, Safety and Environment) work handles the company's requirements for safety routines, risk assessment, injuries and deviations. The aim of a risk assessment is to reduce the likelihood of undesirable situations in the form of illness or injury occurring in your workplace.

According to Section 1-1 of the Working Environment Act, companies must, among other things, "ensure a working environment that provides the basis for a health-promoting and meaningful work situation, which provides full security against physical and psychological harm, and with a welfare standard that is at all times in accordance with the technological and social development in society."

A risk assessment should include a mapping of hazards and problems. The scope varies depending on the size of the workplace and the type of work performed.

The following three questions in relation to possible hazards and problems (risks) can be the starting point for a simple risk assessment:

What can go wrong?
What can we do to prevent this?
What can we do to reduce the consequences if something happens?

The risk assessment must be carried out with the employees, safety representatives and employee representatives.

HSE work in practice

The person responsible for the business must ensure that internal control is introduced and exercised in the business and that this is done in cooperation with the employees and their representatives. Employees must participate in the introduction and exercise of internal control ref. § Section 4 of the Internal Control Regulations. The following documentation must be prepared:

Set targets for health, safety and environment.
Overview of the company's organization, including how responsibility, tasks and authority for HSE work are distributed
Identify hazards and issues, including assessing risks and developing plans and actions to reduce risks
Implement routines to detect, correct and prevent violations stipulated in HSE legislation
Systematically monitor and review internal controls to ensure that they are working

Who must have an HSE system?

The HSE requirements apply to all companies that employ workers. This means that regardless of whether a company has one or 1,000 employees, it must have an internal control system. As an employer, you must, among other things: According to:§3-1:In order to ensure that consideration for the health, safety and environment of employees is safeguarded, the employer shall ensure that systematic health, safety and environment work is carried out at all levels of the business. This shall be done in cooperation with the employees and their representatives.

Who is the HSE manager?

In accordance with the Working Environment Act, it is you as the general manager or employer who is responsible for preparing the HSE work. This work cannot be delegated to department heads or other team managers.

By definition, all managers with personnel responsibility are also responsible for ensuring that HSE work functions satisfactorily. In some companies, the management of HSE work is an independent position, like finance manager, product manager, etc. However, the general manager will always have overall responsibility for HSE in the company. To help you on your way, we've created a separateHSE glossaryfor tricky and cumbersome HSE terms.

How to get started with HSE work?

HSE (Health, Safety and Environment) is about securing and improving the workplace environment. Map your work environment and define your goals and involve your employees. Prepare documentation in relation to the internal control regulations - see section. "HSE work in practice". Consider whether there are tools that can help you in this work.

What should an HSE plan contain?

No two HSE plans or action plans are identical, as such a plan depends on the nature and organization of the company. Obviously, having an 8-16 job in an office building is not the same as working on a construction site. Therefore, an HSE plan will always vary, but there are still a number of points you as a manager should include when mapping out an HSE plan or action plan :

An elaboration of the company's structure, organization and responsibilities.
A future work plan of the company's most important tasks and projects
Specific description of measures over any risk work
Plan of how the company will mitigate risk conditions
Good routines for handling deviations

Especially in these corona times, it is important to work well with HSE. Working well and thoughtfully with HSE can improve the working environment and reduce absenteeism among employees.

HSE requirements

The following documentation must be prepared:

Set targets for health, safety and environment
Overview of the company's organization, including how responsibility, tasks and authority for HSE work are distributed
Identify hazards and issues, including assessing risks and developing plans and actions to reduce risks
Implement routines to detect, correct and prevent violations stipulated in HSE legislation
Systematically monitor and review internal controls to ensure that they are working

HSE deviations

HSE deviations must be registered, documented and followed up with measures where required. Serious incidents must be reported to the authorities, e.g. in the event of personal injury.

Why HSE courses?

Pursuant to Section 3-5 of the Working Environment Act, the employer is obliged to undergo training in health and safety work. The duty is personal and cannot be delegated. As an employer, you are required by law to complete the course with your employees, where the training can make your employees feel even safer and even more valued in the workplace, which ensures a good HSE culture within the company. There is also a requirement for safety representatives to have undergone relevant training to be able to do a good and safe HSE job in their role. With an HSE course, you as a manager will also be better equipped and prepared to solve any work challenges that may arise in the workplace. Such a course thus ensures that you can gain the skills and knowledge required to solve these challenges.

How to create an HSE handbook?

We at 4human have prepared anHSE handbookon how to proceed with HSE work, such a handbook can help you prepare a plan, and gain control and overview of the HSE work in your business.

HSE rules

HSE rules apply to all companies with employees but can also contain different conditions depending on the industry you work in - e.g. health professional. Relevant laws depending on the industry are included in our HSE handbook.

HSE measures

Health, Safety and Environment (HSE) measures are systematic measures to ensure that the company's activities are planned, organized, carried out and maintained in accordance with requirements laid down in or pursuant to health, safety and environmental legislation.

Benefits of HSE

Good and systematic HSE work can:
Improve the working environment
Increase productivity in the office
Less absence
Increase the reputation of your business
More attractive to new employees

HMS