Espira chooses 4human as Master

Espira Gruppen's goal was to achieve major gains in efficiency and quality, in addition to gaining a tool for working with HR-related tasks. Espira Gruppen wanted to achieve a simplified and improved workday. They see great benefits in using a modern HRM system as a master in a multi-cloud architecture.

Espira Group chooses 4human HRM as master in its multi cloud architecture

As IT Director of Espira Gruppen, Kjetil Haugland Johansen is facing major challenges in leading the childcare industry through rapid digital transformation.

Espira's challenge was that they have been a founding company, with different ownership structures and have acquired kindergartens all over the country. As a result, Espira has not focused on infrastructure and heavy resource-intensive work routines. They have two people who make changes to staff, everything from changing phone numbers, reimbursements and address changes in Excel sheets that are sent back and forth via email. When there are around 1,000 changes that need to be made to these documents every single month, you can calculate how many working hours are wasted. This privacy challenge must be taken seriously.

The core processes in Espira

Espira's core processes are defined in staff (resources) and children (customers). These core processes need to be managed with a system that can be the master. Where should things be kept up to date? Which system should own this data that can be shared with the others? What Espira then looked for was a cloud-based system that could be the master for the staff, through: personal data, cost center, roles, responsibilities, salaries, agreements, hours, absence, compensation, accesses and more.

They also needed the system to be able to handle the children, through: personal data, guardians, seat size, location, reimbursement conditions, siblings, attendance and special needs.

Espira Gruppen, headed by Kjetil Haugland Johansen, ultimately chose 4human as the supplier of its HRM system and master for its core processes. Espira had 14 to 15 players who were invited, but they felt that if they were to get the processes they needed, this would cost a lot and they had budgets to relate to in this process.

Why did Espira choose 4human as its master?

Complete package in relation to the digital journey of the employee
The contact persons at 4human understood how the industry worked
Favorable pricing strategy that was within Espira's budget

Kjetil also says that 4human has been innovative and made a number of adaptations that mean they are well on the way to achieving their goal. They began rolling out the HRM system in September 2019.

What will Espira use 4human as a master for?

Kjetil also says that it is very important to him that 4human HRM is the master of all data relating to people, so that they can safeguard privacy at an individual level.

It's also important that 4human is the master for the organizational structure of Espira Group. This means that if a person changes role and title, you get an organizational change that is updated in the cloud and includes all data and rights.

4human HRM will also send salary information to Huldt&Lillevik, so 4human is also the master for salary data.

Espira Groups

Espira is a major player in the kindergarten sector. It consists of 2,600 employees in 101 different kindergartens throughout the country. Every day, they work to facilitate a good kindergarten day for the children - so that they experience a safe and good kindergarten offer.