This is how Malthe Winje increased her competitiveness with QM365
Malthe Winje increased its competitiveness with 4human QM365 - Certification and digitalization as strategic advantages.
To strengthen its market position and prepare for growth, Malthe Winje started the certification process for three ISO standards simultaneously. The desire and need for the implementation of an ISO-based management system, 4human QM365 , and certification came from both internal initiatives and external requirements. The relevant standards were ISO 9001 (quality management), ISO 14001 (environmental management) and ISO/IEC 27001 (information security).
About Malthe Winje:
Malthe Winje Automation, which is part of the Malthe Winje Group, consists of 170 employees. The company has a central position within the critical infrastructure segment, which includes the water and wastewater industry, building automation, energy production, rail and road (transport).
Malthe Winje was established in 1922, and the Group consists of several companies in Norway, Sweden, Finland, Estonia, Latvia, Kenya and China. The Group has great ambitions and many exciting activities related to the management, monitoring and digitalization of the infrastructure segment.
The challenges: Need for increased competitiveness
To maintain their competitiveness in a market with increasingly stringent requirements, Malthe Winje realized that they needed to structure their processes in a more efficient way. Increasing regulatory requirements and customer expectations within quality, safety and the environment made it necessary to establish a comprehensive framework for management and documentation.
In addition, the company wanted to simplify the certification process so that they could spend more time on value-added activities rather than administration. By implementing 4human QM365 They received a tool that made it easier to manage the management system digitally and ensure continuous improvement of internal processes.
The implementation of 4human QM365 has been a game changer for us in several areas. We now have a comprehensive solution where all documentation, non-conformance management, risk analyses and certifications are collected in one place – this is very time-saving and efficient for us. This has not only given us better control and overview, but also freed up a lot of our time.
The result
Through the implementation of 4human QM365 as their digital management system, Malthe Winje Automation has achieved significant results. With 4human QM365 They have gained control over document management and simplified their processes, which has contributed to significant time savings. This has freed up resources for other important areas of the business and made it easier to ensure compliance with ISO standards.
The certifications to ISO 9001, ISO 14001 and ISO/IEC 27001 are not only a sign that Malthe Winje meets the high requirements for quality, environment and information security, but they also give the company a clear competitive advantage in a demanding industry. They are now better equipped to meet both customer and industry requirements and have become a more efficient and future-oriented organization.
By implementing 4human QM365 We have saved time and resources that would otherwise have been spent on administrative tasks. We can now focus more on growth and innovation and are more confident that we are living up to the high standards in the market.
The certifications have created added value
With the certifications in place, Malthe Winje has received documentation that they meet the strict requirements within quality, environment and information security. This has not only strengthened their internal processes, but also increased the company's branding and market position both internally and externally.
The company is already reaping the benefits of its ISO certifications. Several customers have expressed increased trust in Malthe Winje based on their certifications, and they have already experienced a strengthened position in tender competitions. This shows how a systematic approach to quality and safety can help build a stronger and more competitive company.
The certifications give us security in the market, and we already have concrete examples of how it strengthens our position in competitions for contracts,” concludes Geir Frode Hansen, CIO at Malthe Winje Automation.
Securing the future with better control, efficiency and growth
With the implementation of 4human QM365 and ISO certifications in place, Malthe Winje is now looking ahead to further improvements and growth. The tools and processes they have established mean they are better equipped to meet future demands and challenges in the industry. The company is now well positioned to handle both today's and tomorrow's challenges, and their digital solution gives them the flexibility to adapt quickly in an increasingly demanding and dynamic industry.
Through its focus on continuous improvement and investment in effective tools, Malthe Winje has strengthened its market position within its market areas, and is well prepared to take on new challenges in the years to come.
Do you want to achieve the same result?
If you want to learn more about QM365 or have questions about the implementation, don't hesitate to contact us. We are happy to share our expertise to help you achieve your goals.
QM365-functionality
One komplett management system that can be used for managing quality, HSE, environment, food safety and other standards.
Process map
A process management system provides a comprehensive overview of your business processes, including detailed process maps, descriptions and activity lists. With such a system, you can easily visualize and document all steps in your processes, from start to finish
Risk
Full-featured risk management provides a comprehensive approach to identifying, assessing and managing all forms of operational risk in your organization. This system offers an integrated solution to ensure that risks are systematically addressed and managed in a proactive manner.
Better
A full-featured improvement and deviation system gives you a comprehensive platform for managing all aspects of operational safety and continuous improvement. The system covers everything from reporting and following up incidents and near misses to handling improvement suggestions and positive feedback.
Requirements and compliance
Requirements and compliance refers to the processes and systems that ensure an organization meets all necessary requirements, standards and objectives relevant to its operations. This includes regulatory requirements, industry standards and internal objectives.
Document management
A document management system for file-based procedures, templates and the like provides a structured and efficient way to organize, store and manage all your important documents. This system makes it easy to create, edit, version control and retrieve files as needed.
Management by objectives
Performance management with key performance indicators (KPIs) and graphs for goal visualization provides a structured method for monitoring and evaluating your organization's progress towards its strategic goals. This system helps you understand how different activities contribute to the overall goals and provides insight into areas that need improvement.
Competence
Competency management with employee CVs and a competency matrix with competency gap analysis provides a structured approach to managing and developing employee skills and competencies. This system ensures that the organization has the right competencies available to meet its goals and challenges, while promoting continuous learning and development.
Privacy policy
Privacy is a critical area for organizations that handle personal data. Personal data security management encompasses measures and processes to ensure that personal data is processed in accordance with the GDPR requirements and is protected from unauthorized access, loss, or misuse.
Context
Context analysis, which includes stakeholder and issue analysis, is an important method for understanding the environment surrounding a project or decision, and for identifying the key factors that can influence the outcome. This provides insight into both internal and external conditions that can affect the success of the project and helps to develop strategies that take these conditions into account.
App
An app with a customized form builder, including offline functionality, can be a powerful tool for organizations that need to collect data, conduct surveys or manage processes in a flexible and efficient way
Information security
Information security controls with a focus on assets, controls, and automatically generated SOA (Statement of Applicability) report is a structured approach to ensure that the organization protects its information systems effectively. This includes a systematic overview of the value and vulnerability of the information, implementation of security measures, and continuous reporting and auditing.
System calendar
A system calendar for audits, management reviews, and other event management is a critical tool for organizations that want to keep track of important activities and ensure that necessary processes are carried out on time. This calendar helps to plan, coordinate and manage time-critical events and activities in an efficient way.
Project
A project management module that combines classic project tools with total quality management can provide a comprehensive approach to managing projects while ensuring high quality deliverables and processes. This integrated system will not only handle project planning and execution, but also focus on continuous improvement and quality control.
Responsibility
A responsibility matrix for processes and activities is a tool that clearly defines and communicates who is responsible for which tasks within an organization. This is essential to ensure that all roles and responsibilities are clear, contributing to the efficient execution of processes and activities.
Value chain
A supply chain management system module focusing on customer, supplier and object management, including evaluations and deviation management, is essential to optimize the entire supply chain in an organization.
Guide
A digital guide or digital helper for adopting ISO standards can be a powerful tool for organizations looking to implement and maintain compliance with international standards such as ISO 9001 (quality management), ISO 14001 (environmental management), or ISO 27001 (information security).
Form package
A forms package that includes standard forms for Safe Job Analysis (SJA), safety inspections, and records is an essential component of any organization's safety and quality management system. These forms provide structure and standardization to critical processes, helping to ensure that work is carried out safely, in compliance with regulations, and with high quality.
Notification of censurable conditions
An anonymous whistleblowing system is an important tool in any organization to ensure that employees and other stakeholders...
Frequently asked questions (FAQ)
Why HR system?
A good HR solution will help you simplify and improve your workday, so you can focus on your daily tasks in the workplace. An HR system will, among other things, help you digitize processes where you can follow up on employees in the most efficient way possible. This applies to everything from onboarding new employees, following up on sick employees, and effective performance reviews.
Who needs an HR system?
Anyone can implement one or more HR systems in their workplace, regardless of what the business wants to focus on. Some companies want to get a better overview of absenteeism, employee skills, or a more efficient use of work schedules. While other businesses may choose to implement multiple HR systems.
We in 4human provides guidance and needs clarification to businesses that want to implement new HR solutions or improve an existing personnel system.
Which HR systems offer 4human ?
We offer a komplett range of HR solutions: Employee onboarding, Sick leave follow-up, Performance appraisals, Digital handbooks, HSE, Travel expenses, E-learning, Personnel follow-up, Personnel register, Work plan, Time registration, Quality assurance, Competence, Contracts.
We also offer integrations in 4human , and access to 4human Health.
For more detailed information and description, check our HR modules overview.
Can I integrate 4human's systems with other systems?
Yes, we tailor integrations for customers who need proprietary solutions. We have a dedicated in-house integration team that only works with integrations.
4humans' solutions can be seamlessly integrated with all payroll and time systems, where personnel data and organizational data such as employee information, working hours, absences and salary information can be easily transferred between 4human and other systems.
Which payroll systems are integrated? 4human HRM against? Examples of standard integrations are:
Payroll systems:
- Visma Payroll
- Visma.net Payroll
- SAP
- Tripletex
- Xledger
- Unit4
Timesystems:
- Wintime
- Tempus
- The time bank
- Quinyx
- Worksoft